Packing slip
Ship with the right checklist.
Generate a delivery slip with quantities and references while keeping pricing hidden from the recipient.
Generate a delivery packing slip with quantities and references, without any pricing shown to the recipient.
Document parties
Document details
Line items
A packing slip is the document that travels with a shipment. It lists what is in the box — item names, quantities, and references — but deliberately shows no prices. It lets the recipient check the delivery against what they ordered without exposing what anyone paid. This generator builds a clean packing slip PDF with quantities and references and no pricing.
Packing slip vs. invoice
The packing slip and the invoice serve different readers. The packing slip goes in the box for whoever unpacks it, so it focuses on contents and quantities. The invoice goes to accounts payable and carries the prices and payment terms. Keeping prices off the packing slip is intentional — the person on the loading dock does not need to see the deal.
A packing slip typically references the order or invoice number so the delivery can be matched to the paperwork without printing the amounts.
What to include
List each item with its quantity and any SKU or reference, plus the ship-to address and the order number. If some items are shipping separately, note the back-ordered lines so the recipient knows more is coming.
A packing slip doubles as a returns and inspection checklist. Clear quantities let the recipient confirm a complete delivery and flag shortages immediately, before the discrepancy becomes a dispute.
How to use it
- 1Enter the ship-to details and the order or invoice reference.
- 2List each item with its quantity and reference or SKU.
- 3Note any items shipping separately or back-ordered.
- 4Leave prices off — a packing slip shows no amounts.
- 5Download the packing slip PDF.
- 6Include it with the shipment for the recipient to check.
What to include for the US, Canada, the UK, and Australia
- A packing slip is not a tax document, so no tax numbers or amounts are required on it.
- For international shipments, a separate commercial invoice — not the packing slip — carries the values customs needs.
- Referencing the order number links the delivery to the invoice for reconciliation.
- Keep a copy so you can resolve any shortage or return claim against a documented delivery.
This is general information, not legal or tax advice. Tax registration numbers, mandatory wording, and retention periods differ by country and by state or province — confirm the rules that apply to you before sending a document to a client.
Worked example
An online shop ships an order of three items: '2 × Ceramic mug (SKU MUG-01)', '1 × Gift box (SKU BOX-02)', referencing order 2026-1187. No prices appear anywhere on the slip.
The recipient checks the box against the slip, confirms all three items arrived, and files it. The matching invoice with the prices was emailed separately to the billing contact.
FAQ
Why does a packing slip have no prices?
So the person receiving the shipment can verify contents without seeing what was paid. Prices belong on the invoice, which goes to the billing contact instead.
Is a packing slip the same as an invoice?
No. The packing slip lists contents and quantities for the recipient; the invoice lists prices and payment terms for accounts payable.
Do I need a packing slip for every shipment?
It is best practice for physical goods. It gives the recipient a checklist and gives you documentation if there is a shortage or return.
What should a packing slip reference?
The order or invoice number and the ship-to address, so the delivery can be matched to the paperwork without prices.
Can I use a packing slip for customs?
No. International shipments need a commercial invoice showing values for customs. The packing slip stays price-free.
How do I handle a split shipment?
Note the items shipping separately or back-ordered on the slip so the recipient knows the delivery is incomplete and more is coming.
Related tools