Time card calculator
Track the week. Bill the right hours.
Log start time, end time, breaks, overtime, and pay. Export the week as CSV or send the total straight into an hourly invoice.
Weekly time card
Regular hours
40h
Overtime hours
12.5h
Regular pay
$3,000.00
OT pay
$1,406.25
Total
$4,406.25
A timesheet is the record behind an hourly invoice. It captures when you started, when you stopped, what breaks you took, and how many hours count as regular versus overtime. Accurate timesheets protect both employer and worker: they justify the pay, document overtime correctly, and give you a defensible number if the hours are ever questioned. This time card calculator adds up a full week and can export the total to a CSV or straight into an invoice.
Regular hours, breaks, and overtime
Most weekly timesheets separate regular hours from overtime because overtime is usually paid at a higher rate. Getting the split right matters for both the paycheck and for compliance with labour rules on maximum hours and overtime thresholds.
Unpaid breaks should be subtracted from the total. A shift from 9:00 to 17:30 with a 30-minute unpaid lunch is eight paid hours, not eight and a half — a small error that compounds fast across a month.
Why accurate time records matter
For employees, the timesheet is the evidence that hours were worked and overtime was earned. For freelancers, it is the backup for every hour on an invoice. Either way, a clean weekly record prevents disputes and makes payroll or billing faster.
Keep the records. Many jurisdictions require employers to retain time records for a set number of years, and a freelancer benefits from being able to show exactly how a total was reached.
How to use it
- 1Enter the start and end time for each day of the week.
- 2Add any unpaid break time to subtract it from the day's total.
- 3Mark hours beyond the regular threshold as overtime.
- 4Set the hourly and overtime pay rates to see the pay total.
- 5Export the week as a CSV for your records.
- 6Or send the total straight into the hourly invoice builder.
What to include for the US, Canada, the UK, and Australia
- In the US, the Fair Labor Standards Act generally requires overtime pay above 40 hours a week for non-exempt employees; states may add daily overtime rules.
- In Canada, overtime thresholds and rates are set provincially, so the trigger point varies by province.
- In the UK, working time rules cap average weekly hours and require rest breaks; keep records to show compliance.
- In Australia, awards and the National Employment Standards define overtime and penalty rates by industry.
This is general information, not legal or tax advice. Tax registration numbers, mandatory wording, and retention periods differ by country and by state or province — confirm the rules that apply to you before sending a document to a client.
Worked example
A worker logs five days of 9:00 to 18:00 with a 60-minute unpaid lunch each day: eight paid hours a day, 40 hours for the week. A sixth day of four hours pushes the week to 44, with the four hours over 40 marked as overtime at 1.5x.
At $25 regular and $37.50 overtime, the week is 40 × $25 + 4 × $37.50 = $1,150. The worker exports the CSV for payroll and the number matches the paycheck exactly.
FAQ
How are total hours calculated?
The tool takes each day's end time minus its start time, subtracts unpaid breaks, and sums the days. Hours beyond your overtime threshold are counted separately at the overtime rate.
When do overtime rates apply?
It depends on your jurisdiction. Many US employees earn overtime above 40 hours a week; some regions use a daily threshold. Set the threshold to match your local rule.
Are breaks paid?
Usually unpaid breaks like lunch are subtracted from worked hours. Enter them so the total reflects only paid time.
Can I send the total to an invoice?
Yes. The weekly total can flow into the hourly invoice builder so you do not retype the hours.
Is my timesheet data saved anywhere?
No. Calculations run in your browser. The CSV export is created locally and nothing is uploaded.
How long should I keep timesheets?
Employers often must retain time records for two to seven years depending on the jurisdiction. Freelancers should keep them at least as long as their tax records.
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